How to set up a Winter Market in Communal

Learn how to set up a Winter Market in Communal! Choose which method works best for you:

• Collect payment at time of application 
• Collect payment after application has been approved 

Collecting payment at time of application

Collecting payment at the time of a vendors application is simple, user friendly, and streamlined. All they need to do is submit their application and pay the table fee, then if they aren't approved, simply refund their payment. No more chasing vendors for payment and needing to fill spaces last minute. The steps below will walk you through how to set this up: 

1. First, login to your Communal Manager Dashboard 
2. Navigate to the Tools tab and select Forms 
3. Create a new Program form with all the questions to ask your vendors
   
   Ensure that you add in an acknowledgement checkbox telling your vendors that this is just an application and you will contact them if they are approved, and if they are not approved you will refund their payment
4. Once your form is complete, navigate to the Programs tab and Create a New Program 
5. Work through the steps of creating your program and click Save 
   
   You do have the option of create a private or public program. Should you wish to create a private program please click off "Hide program from public listings" which will create a private link you can share with vendors

Collecting payment after you approve 

Collection payment after you approve the application is another option when running your market applications through Communal. The one thing to note here is that  you will need to manually send users the payment link. The steps below will walk you through how to set this up:

1. First, login to your Communal Manager Dashboard 
2. Navigate to the Tools tab and select Forms 
3. Create your custom form with all the questions you would like to ask vendors
4. Once  your form is created navigate to the Programs tab and Create a New Program. Ensure the program includes Application in the title. Work through the flow to create a program and ensure that the registration opportunity is set to Free
5. Once your program is created navigate back to the Programs page, locate the program and under Actions click ••• and select Clone. This will duplicate your program. 
6. Go into the duplicated program under Actions by clicking ••• and selecting Edit 
7. Change the title to something that includes Vendor Payment Link and change any details in the description
8. On the Registration tab click ••• and select Edit 
9. Update the Pricing from free and click Save
10. On the forms page, unselect the form you made for the application. You can attach a different form if you need to gather different information from confirmed vendors 
11. Navigate to the Settings tab and select "hide program from public listings" and copy the link. This is the link you will send to vendors to pay for their table. Click Save